Organizations deal with the regular on-boarding and off-boarding tasks. That involves certain tasks such as managing Google Workspace accounts. Which is quite easier than the deletion of the Google Workspace account. Because to meet the compliance requirements, organizations cannot delete the user account directly. They need to store all the data in one place to meet organizations' guidelines. So, let's explore the complete process for how to delete a Google Workspace account efficiently.

“I am a Technical Consultant at one of the top MNCs. I need to delete some Google Workspace accounts to allocate them to the new ones. Please guide me to complete the process. Also, suggest a solution by which I can meet the legal and compliance requirements”

What You Should Remember Before Cancel a Google Workspace Account

Before going to delete any user's Google Workspace account. You should be aware of certain things and that are:-

1. If the Google Workspace account gets deleted once, then it can not be restored.
2. Deletion of your Google Workspace account will delete all your files, projects, and folders.
3. For performing the Deletion of a G Suite account, you need to have admin privileges.
4. Files and Folders running on the other systems will remain working and affect your productivity.
5. Google Workspace offers a 14-day trial period. That requires renewal after further usage.

How to Delete a Google Workspace Account Using the Admin Access?

• Step 1. Sign in to the Admin console.
• Step 2. Go to the Menu > Billing > Subscriptions.
• Step 3. Hit on your subscription and then the More option, Finally hit on the Cancel Subscription.
• Step 4. Choose a reason for canceling the subscription and Continue.
• Step 5. Enable the checkbox to confirm you read the information.
• Step 6. Enter your email address and then hit Cancel My Subscription.
• Step 7. After the subscription has been canceled. Then move to the Menu > Account. Then Account settings > Account management.
• Step 8. Hit on the Delete Account.
• Step 9. Enable the checkbox to confirm you read the information.
• Step 10. Lastly, press the Delete Account button.

What You Can Do While Cancelling the Google Workspace Account?

You can take some alternative steps while canceling the Google Workspace account.

1. Renaming the User:

You can create aliases for the account. Due to this, the account can be renamed and used by the other user.

1. Transfer Ownership:

You can also transfer the ownership of the Google Workspace account to another user.

1. Suspend the Account:

The Google Workspace account can be suspended to block the users from accessing their accounts. 

Now, you are ready enough to remove a Google Workspace account. However, to meet the legal and compliance requirements, you need to take a backup of your Google Workspace account.  After storing all the data locally you can easily transfer Google Apps to New Domain. But how to store all the data of the Google Workspace account as a backup? 

Backup Google Workspace Account

Because of the essence of organizations' data, experts advised the Google Apps Backup Tool to take the backup of all the data locally before going to cancel a Google Workspace account. This tool has immense features that make the backup process uncomplex. Due to this, even non-tech users can also operate this tool to get the required results. By using this tool, you can store all the emails, contacts, calendars, and so on locally for further use. All the data remains intact without affecting the folder hierarchy.  Later, you can also merge two Google Workspace accounts if required using the backup. Below are the steps to run the tool to store the backup of the Google Workspace account.

• Step 1. Download and Run the tool. Choose G Suite as the Source and Outlook as the Destination.
• Step 2. Select the workload items and Apply the Date Filter if necessary.
• Step 3. Complete the G Suite credentials in the Source Window. Validate them and then move to Next.
• Step 4. Provide the path to save the resulting backup file.
• Step 5. Load the users into the tool and hit the Start Backup button.

Conclusion

Deleting a Google Workspace account is quite tricky. Therefore through this write-up, we have elaborated the complete process on how to delete a Google Workspace account. Now, you can take the required steps and cancel the G Suite account. Also, do not forget to take a backup of the Google Workspace account before deleting it.