Office 365 is a subscription-based platform offered by Microsoft for sending/receiving emails for personal and organizational needs. It's a cloud-based platform that offers the flexibility to get work done by connecting to anyone, anywhere. That's why organizations choose Office 365.

 

However, they also want to protect their data from any threats and risks. Most professionals prefer to keep a backup copy of their data on their local hard drive. This results in a query "How do I download Office 365 emails to my hard drive?" It may sound complicated, but on the contrary, this process can be easily accomplished if you follow the right approach.

Reason To Save Office 365 Emails To Hard Drive

  • Cloud-based platforms are always at risk of cyber attacks or hacking and other disasters. Therefore, organizations and professional users keep an export when their valuable data is safe.
  • In the event of accidental deletion of data, you can easily recover it from your system provided you have backed it up securely.
  • A hard drive is a simple storage space that's easy on the pocket.
  • You can easily access the entire mailbox data from the backup file when the internet connection is slow or not connected.

 

How To Download Office 365 Emails To My Hard Drive?

If you are familiar with Outlook, you can proceed to Outlook's exporting capabilities. To try this approach, you need to download Outlook and then configure an Office 365 account with Outlook. However, do not use it for important data as this approach does not guarantee that it will provide accuracy without data loss.

  • Install Outlook then navigate to the file tab to continue.
  • Click on open then again click on Import/Export.
  • Import/Export wizard will appear on your display, choose Export to a file.
  • After clicking the next button, choose the Outlook data file then again press the next button.
  • Choose the mailbox folder you want to download.
  • Browse the output location then hit the finish button then wait for completing the process.

 

Why Do Users Not Follow Manual Approaches?

  • First, configure Office 365 for Outlook and then export emails in file format. This is a very difficult task and requires free time and energy on the user side.
  • Some approaches are workarounds that require users to have a reasonable understanding of the platform.
  • A beginner could get confused or make a mistake that can have serious repercussions later.

 

How To Save Office 365 Emails To Hard Drive Using Advanced Automatic Tool?

If you are not satisfied with the manual approach, you can proceed to Office 365 Backup Tool, which is the best solution to save Office 365 emails to the hard drive. It is a mastered utility to convert unlimited mailbox accounts in a single try. The amazing thing about this software is that you can complete the whole solution with just a few simple clicks of your mouse and it only takes a few seconds.

  • Download the Office 365 Backup Tool on your windows pc then launch it.
  • Fill in your Office 365 email address and password to configure the software.
  • Choose the mailbox folder or subfolder according to your choice.
  • Choose multiple options of file format you can select as per your comfort.
  • Finally, browse the required output location then click on save to get the result instantly.

 

Other Benefits Of Using Automated Software

Last Words

On this page, we have explained the process of downloading Office 365 emails to my hard drive. We have mentioned all the information needed to perform the solution using both approaches. It depends on which one is better for you. Due to the risk of data loss if done manually. We have advised you to opt for automated software to get secure data without facing any risks or problems.

 

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