For SAP customers, Full Use Equivalents (FUEs) are at the core of software licensing and resource planning. However, many organizations unknowingly exceed their FUE allocations, leading to unexpected costs. If your FUE consumption isn’t tightly monitored, you might be spending more than necessary without realizing it.

If you’re managing SAP licenses, there’s a good chance you’re spending more than you need to—and you might not even realize it. While Full Use Equivalents (FUEs) offer versatility, misuse or mismanagement can quietly drain your licensing budget.

8 out of 10 customers unknowingly overspend, simply because they’re unclear on how FUEs actually work.

This blog cuts through the confusion and shows you how to take control of your FUE usage, optimize costs, and keep your SAP investment lean and mean.

Understanding FUEs: A Quick Refresher (we call it Flexible User Entitlements)

FUEs are SAP’s unit of measurement for licensing its software. They represent a standardized way to account for user access across various SAP solutions, ensuring organizations pay for what they consume. Different user types (e.g., professional, functional, or developer users) consume different FUE values based on their access levels and functionalities as shown below:

Why Over-Consumption Happens

Further, several factors contribute to unintentional overuse of FUEs:

• Lack of Real-Time Monitoring: Without proactive monitoring, organizations often discover overuse only during audits.

• Inadequate User Management: Employees who change roles or leave the company may retain access unnecessarily, driving up usage.

• Uncontrolled System Access: Assigning high-privilege authorizations to users who don’t need them increases FUE consumption unnecessarily.

Strategies to Control FUE Consumption:

1. Implement Automated Monitoring Tools 

Invest in solutions such as Optimus that track FUE consumption in real-time both the Role and User level. Optimus offer insights to prevent overuse before it happens and make necessary adjustments.

2. Regular License Audits

Schedule periodic internal audits to review user access and ensure licenses are assigned according to current roles and responsibilities.

3. Role-Based Access Controls

Adopt strict role-based access policies to ensure users only receive the level of access required for their roles. To know more about the best practices, download the whitepaper

4. Engage with Licensing Experts

Consulting licensing experts can help you interpret your agreements correctly and ensure compliance while optimizing costs.

Read more: https://togglenow.com/blog/why-your-fue-usage-might-be-costing-you-more-than-you-think/

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